Data protection

Privacy Policy

This Privacy Policy explains how Foldercase processes personal data in accordance with the GDPR and applicable European data protection regulations.

Privacy and platform scope

Foldercase is designed for organizational collaboration and structure mapping. The platform is not intended for highly sensitive regulated data such as patient records or clinical information.

GDPR compliant principles

Personal data is processed only where necessary and legally permitted.

Technical protection

Security measures are implemented to protect systems and user accounts.

Cookie transparency

Optional analytics technologies are only activated with consent.

User rights

Users may request access, correction, deletion or restriction of their data.

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Controller Processing Legal basis Server logs Data sharing Retention Cookies Rights

Data Controller

The responsible entity for data processing related to this platform is:

Institution

Zentralinstitut für Seelische Gesundheit (ZI)

Address

J 5
68159 Mannheim
Germany

Contact

+49 621 1703-0
info@zi-mannheim.de

Personal data processing

Personal data is processed only where necessary to provide platform functionality, maintain system security, administer accounts or fulfill legal obligations.

Account information Usernames, email addresses and organizational affiliation may be processed for authentication and administration.
Technical usage data Technical metadata may be processed for stability, security and troubleshooting.

Server log files

For technical security and operational reliability, the hosting environment may automatically process server log information.

  • IP address
  • Browser type and version
  • Operating system
  • Timestamp of access
  • Requested resources

Data sharing and third parties

Personal data is not sold or disclosed to unauthorized third parties.

Disclosure may occur where required for hosting, infrastructure operation, legal compliance or legitimate security purposes.

Storage duration

Personal data is retained only as long as necessary for the respective processing purpose or statutory retention obligations.

Cookies and tracking

The platform may use technically necessary cookies for authentication, security and session management.

Important: Optional analytics or tracking technologies are only activated after explicit consent where legally required.

Rights of data subjects

Under Articles 15–21 GDPR, users may request access, correction, deletion, restriction of processing, objection to processing and data portability.

Users additionally have the right to lodge a complaint with a competent supervisory authority.