Build a Digital Platform for Your Research Group and Institution

Build an Academic Platform
Using research project management helps you advance faster.

Why You Should Have a Digital Platform for Your Research Group

Communication is a crucial success factor in science. The right digital platform can help your research group advance faster by:

  • having a single place to communicate with regards to ongoing projects and scientific collaborations.
  • being able to decide on tasks for shared projects and organize timelines.
  • finding all files, external repositories and websites that are relevant to your research in one place.
  • identifying new synergies through a transparent overview of ongoing research.

Having a central communication platform for your research group will help you organize your work effectively, save time that is typically lost by switching between digital solutions, and help you discover new scientific opportunities.

More effective research through research project management.

Our team-focused platform gives you all the flexibility you need to effectively manage your research

Whether your research group is small or large, you will find that foldercase will help you manage your work more effectively. On our platform, you can work in one or more teams, which allows you and your colleagues to flexibly structure the organization of your research according to overarching topics. Your teams can also share their respective projects with external collaborations, helping you to manage your broader scientific network.

  • Your Projects.
  • Your Timelines.
  • Your Files.
  • Your Calendar.
  • Your Repositories.
  • Your Conferences.
  • All in One Place.

Features That Will Help Your Research Group Work More Effectively


Foldercase allows you and your team to create a digital representation of your research projects. By describing the background and objectives of your studies, tracking progress and achievements, and having project-specific discussions, you will be able to increase the transparency of your research and allow all your group members to know about the current status of the ongoing research.


Similar to projects, you can record all your scientific collaborations on foldercase. This will give your research group an overview of your ongoing collaborative work, and help you organize and coordinate your scientific network. Furthermore, you can flexibly share your own local projects with your collaborations, allowing you to effectively work on your (sub-) projects and share your progress with your collaborators.


A good system to organize data resources is essential to ensure the long-term usability of your data, improve the transparency of available data within your research group, reduce duplicate work related to data processing, and identify new synergies between ongoing analyses. On foldercase, you can record your data infrastructure in a privacy-preserving manner, without having to upload the data itself.

Group Projects

You can use our project management tool to create 'projects' relevant for the organization of your research group. This will allow you and your colleagues to plan and coordinate efforts, for example with regards to meeting organization, your hardware and software infrastructure, or experimental design. Of course, you can also store files on our server, or include files stored elsewhere.

Calendar and Timelines

To help you with planning and organizing the work of your research group, we provide a group calendar that you can use for recording important events. This calendar is team-specific, just in case you have multiple teams within your research group. You will also find a tool for creating project-specific timelines, storing event-related files, and having discussions with your group members.

External Links and Conferences

If you already have files or information stored elsewhere, you can include these repositories through our external link function. You will thus be able to bring all your repositories, as well as relevant websites, together on foldercase. Furthermore, you can use our conferences tool to let your group members know about important conferences, meetings, or events, and share who from your group will be attending.

Frequently Asked Questions

  • Why is it useful to have a digital platform for my research group?
    Having a digital research platform is highly beneficial, because it serves as a central place for communication, project management and research organization. For example, on foldercase you can create a catalog of all your ongoing research projects. This allows you to create a record of your projects objectives that serve as a regular reminder of your long-term goals, build the basis for innovation, and help with supervision. The advantage of foldercase is that it integrates project, data, and collaboration management in one platform, in order to provide you with the highly useful, digital representation of your research.
  • Can I integrate my existing resources into my research platform?
    Foldercase is designed to allow you create links to your existing storage solutions or repositories within your projects and collaborations. This means that your research group can bring all your existing research infrastructure together on one platform and thus make it more transparent for all group members.
  • My research group is very large. Can foldercase support this?
    There are no limits with regards to how many group members can participate in a given foldercase team. Also, foldercase allows you to be simultaneously part of multiple teams, which can be very useful for larger research groups. For example, you can build a team for the overall organization of your research group, and multiple smaller teams for group members who typically work together on certain research themes or organizational projects.
  • How can my group organize research data on foldercase?
    The management of data is one of the most critical aspects of organizing a research lab. On foldercase, your group has the opportunity to build a catalog of data sources, without endangering potentially sensitive information. This works by providing meta-data (such as variable names) instead of the actual data. You can record dataset versions, link your data to projects and collaborations, and store data-related files, such as publications, or processing scripts. This helps your research group build a transparent record of the available data infrastructure, supports the long-term usability of data, and aids in making collaborative work focused on data analysis more efficient.
  • What would be the first steps to organize my research lab?
    The first steps are usually to create one or more teams for your research group, then invite your colleagues. Afterwards, you can start to build an inventory of your research projects, and a record of the projects objectives. This will enable your group to manage research projects transparently. Afterwards, you can build a record of your data infrastructure, and start managing external research collaborations on foldercase. Thus you will build a highly effective, and expanding, digital representation of your research.
  • Does foldercase support local projects and collaborations?
    Yes. One of the interesting components of foldercase is that you can use the platform to organize your local research projects, as well as external scientific collaborations. These tools are linked, such that you can share an ongoing local project with a given collaboration, and thus provide your collaborators with access to your projects progress, files, and data infrastructure. This allows you also to structure larger collaborative efforts into an overall coordination hub and multiple associated subprojects or work packages.

The typical users who profit from using project management for their research

  • Individual research scientists who just have too many ongoing projects to be able to keep a good overview.
  • Students who would like to set a timeline for their projects, track progress and communicate with their supervisors.
  • Research groups trying to organize collaborative work with regards to ongoing projects and collaborations.
  • Scientists who would like to coordinate tasks and timelines for shared projects.
  • Scientists and research groups looking for a file sharing system linked to their research projects.
  • Larger academic networks that are looking for a way to track progress within subprojects or work packages.
  • Researchers who would like to use a laboratory notebook to keep track of experimental details and improve the reproducibility of their work.

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